Executive Assistant

CV Category: Executive Assistant

Dedicated administrative professional with 12+ years of progressive experience seeking to leverage proven expertise in executive support, tender management, and operational excellence as an Administrative Expert. Committed to providing high-level administrative leadership through strategic calendar management, stakeholder coordination, and process optimization. Eager to apply my demonstrated success in managing complex projects, maintaining 100% accuracy in confidential record management, and facilitating seamless communication to support executive decision-making and organizational growth.

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  • Advanced calendar management and meeting coordination across multiple departments
  • Executive correspondence preparation and professional communication
  • Comprehensive minute taking and action item distribution
  • Travel coordination and logistics management
  • Confidential information handling with strict privacy protocol adherence
  • Project coordination and executive-level support (Google Project Management Certification in progress)
  • Cross-functional team collaboration and communication facilitation

PROCUREMENT & LOGISTICS OFFICER Davanns Limited | Aug 2022 – Present

  • Coordinate meetings and appointments across departments, ensuring efficient communication and follow-up
  • Maintain comprehensive documentation and filing systems achieving 100% accuracy in record management
  • Develop and implement standard operating procedures (SOPs) that improved operational efficiency by 25%
  • Manage confidential information and documents with strict adherence to privacy protocols
  • Serve as primary liaison between departments, facilitating seamless coordination of organizational activities
  • Generate analytical reports with data-driven recommendations for senior management decision-making
  • Support budgeting processes including tracking expenditures and providing financial reports
  • Coordinate multiple priorities simultaneously while meeting tight deadlines in a fast paced environmentADMINISTRATIVE ASSISTANT Davanns Limited | Sept 2012 – Aug 2022
  • Successfully prepared and managed documentation for 7+ winning tenders throughout my tenure
  • Coordinated with various departments to gather required documents for tender submissions
  • Maintained accurate records of all tender-related activities, including submissions and outcomes
  • Prepare and submit bid proposals with attention to accuracy and timelines
  • Track tender outcomes and support transition from contract award to execution
  • Coordinate renewal of company policies, licenses, and permits ensuring full legal compliance
  • Managed executive calendars, coordinated meetings, and prepared professional correspondence
  • Took comprehensive minutes during departmental meetings and distributed action items
  • Maintained confidential filing systems and records, ensuring data security and accessibility
  • Implemented administrative policies and procedures related to document management
  • Served as primary point of contact for external inquiries and interdepartmental communication
  • Generate analytical reports with tender performance metrics for senior management decision-making

EDUCATION & PROFESSIONAL DEVELOPMENT

  • Project Management Certification Google via Coursera | November 2024 – Present – Developing expertise in project coordination and executive-level support.
  • Diploma in Human Resource Management Nairobi Aviation College | June 2007 – November 2008 Focus on Human Resource Management and Business Administration, Coursework in organizational procedures and administrative operations
  • Developed and implemented Standard Operating Procedures (SOPs) that improved operational efficiency by 25%
  • Maintained 100% accuracy in record management and confidential filing systems
  • Successfully coordinated multiple priorities simultaneously while meeting tight deadlines in fast-paced environments
  • Led a team that saw the company I worked with successfully become SEDEX members after preparing and going through SMETA – 4 pillar Audit
Executive Assistant
0728 940 883

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